Parks Township

Board of Supervisors

March 20, 2017

The Parks Township Board of Supervisors held their regular monthly meeting on March 20, 2017 at 7:00 pm in the Community Building, 26 Jackson Street, North Vandergrift.

MEMBERS PRESENT:            F. L. Shannon, Chairman                                                                                       Paul R. Duriancik, Vice-Chairman                                                                                                       Thomas M. Filo, III, Member                                                                                Mary E. Ralston, Secretary-Treasurer

VISITORS PRESENT:             Jeff Retter, Joe Mohney, Jennifer Geist, Kenneth Geist, Joe Seren, David Fisher,   Amanda Rupert, Michael A. Rupert, Jay Start

OTHERS PRESENT:                Chief Doug Ciuca, Parks Township Police

Mr. Shannon called the meeting to order at 7:00 pm following the Pledge of Allegiance to the Flag.  Copies of the Agenda, Minutes, Treasurer's Report, and Bill Payment List were posted on the bulletin board for review.  Public comments will be taken at the end of the meeting.  Mrs. Ralston was taping the meeting.

Mr. Filo made a motion to adopt the Minutes of the February 13, 2017 meeting and Mr. Duriancik seconded it.

Mrs. Ralston presented the Board with copies of the State Liquid Fuels, Police Pension, Non-Uniform Pension, and Annual Audits.  Also, the Police Department has received a total of $5700 in donations from local businesses to purchase an in-car camera system and a rear cargo holder.  A report on the Police Pension investments will be available at the next meeting and will reflect activity for the first quarter of 2017.  Mr. Duriancik moved to accept the Treasurer's Report for February 2017.  Mr. Filo seconded it and Mr. Shannon made the vote unanimous.  Receipts were $52,777.99 and expenditures were $53,440.53, leaving a total balance of $177,286.18 (General Fund - $49,566.66; Capital Funds - $41,615.00; State Fund - $70,824.41; and Street Light Fund - $15,280.11)

Mr. Duriancik moved to approve the Bill Payment List for February 9 thru March 15, 2017; Mr. Filo seconded it and Mr. Shannon made the vote unanimous.  Each Supervisor stipulated that his vote did not include anything pertaining to himself or any member of his family.

BID OPENING FOR THE KEPPLE HILL PROJECT

The following bids were received for 13,754 S. Y. of Bituminous Fiber Seal Coat in place:

                                Company                                    Price Per Sq. Yd.                                              Total Bid

1. Midland Asphalt Materials                     3.030                                      41,674.62                                                                                       225 Columbia Mall Drive, Ste 410

   Bloomsburg PA  17815

    

2. Russell Standard Corp.                                                  3.383                                                             46,529.78

   PO Box 802

   Mars PA  16046

    

Mr. Duriancik expressed some concerns over the time frame for the project; Mrs. Ralston explained that the dates specified were start by July 10th with a completion date of August 18th, after which a daily fee of $825.00 would be charged.  He also stressed that the paving has to be done within a few days after the bituminous seal coat is done; there will have to be some coordination between the two low bidders.  Mr. Duriancik made a motion to award the bid to the lowest bidders, which would be Midland Asphalt Materials for a total bid of $41,674.62 and A. Liberoni, Inc. for a total of $87,761.82.  Mr. Filo asked how much we had budgeted for this project and Mrs. Ralston told him $146,000, which also includes the stone and the pipe.  Mr. Filo stated that we would be about $129,400 with the two low bids; therefore he seconded the motion and Mr. Shannon made the vote unanimous.  Mrs. Ralston will set up a pre-construction meeting with both companies and the Supervisors.  Mr. Duriancik commented that the three Supervisors have to address quite a few issues before meeting with the companies, especially along Kepple Avenue near the old Lee store.   Mr. Duriancik stated that one of our employees estimated it would take 18 days to complete the drainage work; he feels that is a low estimate.  He also brought up the Municipal Authority and Clarion Avenue, plus the need for risers for the manhole covers and some curb boxes.  Mr Shannon said Rep. Petrarca called and it looks like the Authority will be getting the entire grant for Clarion Avenue.

CORRESPONDENCE

KVWPCA sent copies of their January 2017 Reorganization and Regular Meeting Minutes.

PTMA sent copies of their January 2017 Reorganization and Regular Meeting Minutes.

DEP sent notice of approval of the Environmental Covenant for the BTWX Site.

Bradigan's sent information on new oil specifications and regulations, plus changes they are making to the products they will be offering for sale.

Pugliano Construction Co, Inc. sent notice that they will be replacing Upper Mateer Bridge #3 at Emmerson Lane.  The road will be totally closed with a detour route beginning on March 20, 2017.  Completion will be by October 20, 2017.  Mr. Duriancik added that they are to come in and sign the agreement for Ash Road.

STAFF REPORTS

Police Report -  Mrs. Ralston read the Police Report for February 1 thru February 28, 2017.

Maintenance Crew - Mr. Shannon reported they have been trying to keep the roads clear of ice and snow, and downed trees.  They have started working on Kiskimere Park and will start sweeping soon.  Mr. Shannon also made a motion to add Mr. Duriancik as a part-time Road Master and Mr. Filo seconded it.

TOWNSHIP COMMITTEES

Parks Committee - Meeting was cancelled.  Mr. Duriancik moved to purchase mulch for the Kiskimere Park; Mr. Shannon seconded it; and Mr. Filo made the vote unanimous.  The Supervisors briefly discussed a drainage problem at the Kiskimere Park.

Planning Committee - Meeting was cancelled.

OLD BUSINESS

Pump Station Road Update - Mr. Bill Braun of Senate Engineering sent some information on bridges being built by ADM Welding out of Warren PA, along with some photos.  Mr. Shannon made a motion to have the Secretary call ADM and ask them to look at the Pump Station Culverts to see what they recommend.  Mr. Duriancik seconded the motion.  Mr. Duriancik stated that he also asked the company doing the Upper Mateer Road bridge to look  at Pump Station, and they are going to do that.  Mr. Shannon reported that nothing has been heard from Knepshield Excavating yet.

Senate Engineering MS-4 Program Compliance - Mr. Duriancik and Mrs. Ralston attended a meeting held by Senate Engineering to review requirements and deadlines for compliance with the MS-4 Program.  Mrs. Ralston reported that one of the major things the Township must do, is education and public outreach.  She wants to ask the Planning Committee to review the ordinance and come up with a brochure of highlights, such as not washing a car near a grate.   There is no option; the Notice of Intent must be done and received by the State before September 16, 2017.  The Township has been granted a waiver from developing a Pollutant Reduction Plan; Senate Engineering is also working on seeing if we can get a waiver for the NPDES Plan.  Mr. Duriancik said a record and pictures must be kept as to how much sedimentation is going into the drops.  The reason the deadline is so close is that Pennsylvania is about ten years behind in the program; thus, the Feds said the entire State must be done by September 16th.  There is hope that President Trump will ease the requirements.  Mr. Duriancik added that one municipality has already been fined $41,000.  However, we are in much better shape than many others because we have never permitted our sewers and our stormwater to go into the same pipes.  Mr. Shannon added that we can thank the Municipal Authority for that.  We will have to have one public meeting devoted entirely to the MS-4 Program, probably in July.  It can be held the same night as our regular meeting, but must be a separate meeting.

Laurel Road D & G Project Quotes - Three companies are interested in submitting quotes, Knepshield Excavating, Randy Shearer Construction, and B Brothers Construction (recommended by the Conservation District).  There are some other names provided by Mr. Gregg Smith that have to be contacted.  They all have looked at it and are supposed to submit their quotes within a week or as soon as possible.  Mr. Gregg Smith stressed that all he is concerned with about this project is the rock-line channel.  Also, Mrs. Ralston reported that Mr. Smith will be able to get mine belt and she told him that the Township would like to get as much as we can.  He may need help getting it, and she told him someone from the Township would be happy to help him, just let us know when.

2020 Census Report - Nothing new to report.

KVWPCA Flow Meter Locations Acceptance - KVWPCA sent a list of flow meter locations, along with a map.  Mr. Duriancik made a motion to accept the locations; Mr. Filo seconded it, and Mr. Shannon made the vote unanimous.

Trees for Boundary of New Lot - Mr. Duriancik moved to purchase trees (upright arborvitae) to plant along the boundary of the new lot at the Dime Building.  Mr. Shannon seconded it and Mr. Filo made the vote unanimous.   It will take about 10 trees.  Mr. Jeff Retter reminded the Board that he needs to get his mower through to access the Miller property.  Mr. Duriancik told him to stop at the Dime building and they will mark a spot.

NEW BUSINESS

Stormwater Management Ordinance - Mrs. Ralston requested that the Board vote to send the ordinance to the Solicitor for review, and if there are no problems, to advertise it for adoption.  We cannot proceed with the MS-4 requirements without adopting this ordinance.  Using the 2010 Census, the EPA has designated North Vandergrift, Kepple Hill, and Riverview as an urbanized area, which means that we have to track and monitor, and make sure there is absolutely no pollution coming from those areas that would go into PennDot drops and eventually hit the river.  As part of that we must adopt the ordinance and comply with the MS-4 regulations.  Mr. Filo made the motion to send the ordinance to the Solicitor and to advertise it once he approves it.   Mr. Duriancik seconded it, and Mr. Shannon made the vote unanimous. 

Blighted Properties Survey - The Secretary sent a list of blighted properties to the County Commissioners.  Mr. Shannon acknowledged this was the list that was approved by the Supervisors, Mr. Duriancik seconded it, and Mr. Filo made the acknowledgement unanimous.

EMC Risk Improvement Survey Results - Fire Chief Jay Start was given a letter from EMC Insurance stating that the PTVFD truck room and meeting room did not have an adequate fire alarm system.  He will see that the problem is corrected.

Floodplain Management Requirements; Report on Floodplain Meeting - We have got to establish a system to identify exactly what parcels are located near and in the floodplain, and to keep a data base with records on each parcel.  Mrs. Ralston requested permission to purchase two small filing cabinets to put under the back table, to keep building permits, floodplain records, and whatever other records the State might require.  The instructor also told us that the first thing the DEP, PennDot, or anyone who might be working in our floodplain, must do is get Township permission.  Mr. Shannon made a motion to approve two file cabinets with locks, Mr. Duriancik seconded it, and Mr. Filo made the vote unanimous.

Dime Building Light Fixtures - One of the ceiling lights is out at the Dime Building.  A quote was submitted to replace the fixture:  three lights would be $600 plus labor of $350-$400; LED lights would be $1350 plus the $350-$400 labor.  Mr. Duriancik thought we could maybe just do one at this time, then if there was a problem with the other lights, that could be addressed then.  Mr. Filo said he would like to see more pricing on them.  Mr. Duriancik will contact Mr. George Suppers, and Mr. Filo suggested contacting Mr. Steve Potoka.

COSTARS Quotes for Stone - The Township has the option of advertising and awarding a bid for our stone needs, or continue using Costars to purchase stone.  If we use Costars, we have to contact every company listed on Costars as a vendor of aggregates in Armstrong County; there are 13 of them.  Out of the 13, we have received quotes from Allegheny Mineral, M & M Lime, and IA Construction Corp. out of Franklin.  Because of the way we requested the stone, we can buy from different companies, based on the price and delivery charge.  Allegheny Mineral had the lowest quote on all the stone except for Rip-Rap, which M & M Lime Co had the lowest price.  Mrs. Ralston reminded them that when bidding, you must advertise a set quantity; that's why we starting using Costars because we never know how much stone we need in a year.  Mr. Shannon made a motion to use Costars; Mr. Duriancik seconded it; and Mr. Filo made the vote unanimous. 

Quotes for Pipe and Accessories -Three quotes were received, from Chemung, Walsh Equipment, and Sewickley.  Chemung and Sewickley both indicated that there will be a large price increase April 1, 2017.  Walsh said the more pipe we buy, the cheaper the cost.  Mr. Duriancik stated that all pipe is not compatible with the catch basins we buy.  Sewickley is the only company that sells catch basins.  After some discussion, the Board decided to have Mr. Duriancik call Sewickley to see if he will adjust his quote.

The Armstrong County Association of Township Officials (ACATO) will hold their 105th annual convention on May 2, 2017 at the Kittanning Township Fire Hall.  Registration begins at 8:00 am.  Mr. Duriancik, Mr. Shannon, and Mrs. Ralston will attend. 

Mr. Duriancik made a motion to participate in the Free Lunch Program this summer.  Mr. Filo seconded it and Mr. Shannon made the vote unanimous.

In response to a PA One Call request, Mr. Duriancik moved to issue a Proclamation designating April as PA 811 Safe Digging Month; Mr. Filo seconded it and Mr. Shannon made the vote unanimous.

Mr. Duriancik moved to hold Spring Clean Up on May 13th from 7:30 am to 12:00 noon and Mr. Filo seconded it.  Mrs. Ralston will check on the possibility of getting someone to handle electronics, and will have two signs made stating no electronics, TVs, microwaves, computers and computer accessories will be accepted.

Mr. Shannon announced he would like to hire Mr. Tim Metzler, who has been working as a seasonal worker, to a full time position on the maintenance crew and made a motion to start him full time as of April 2nd.   Mr. Duriancik seconded it.

PUBLIC COMMENT

Mrs. Jennifer Geist asked about ordinances and what could be done about a neighbor on Surrey Lane.  Mr. David Fisher and Mr. Mike Rupert both expressed their concerns about what was happening to that property.  They asked if there was an ordinance officer in the Township.  Chief Doug Ciuca answered, explaining that one of our part-time police officers handles ordinance violations.  After much discussion with Chief Ciuca, and an explanation of their options, Chief Ciuca told them the most important thing they could do is attend the hearing; as soon as he gets the date of the hearing he will contact them.  That action alone makes a big difference.

Mr. David Fisher asked about the Hungry Hollow and River Road bridges and was told they are being replaced; the work should start the first week of April, and will have one lane open during construction.  He also asked about the SLDA site and Mr. Shannon told him that he understands a contractor has been hired and is undergoing training now.

Mr. Jeff Retter stated there are a lot of potholes on the dirt section of Locust Road.

Mr. Duriancik asked about notifying the gas company about any projects we have for this summer and Mrs. Ralston told him she had done that.  He also said there is a section on the hillside near Overlook that needs mulched.  Mrs. Ralston has not contacted the Kiski Area Key Club yet to see if any of the kids would like to help with clean up.

ADJOURNMENT

The next regular monthly meeting will be held on April 17, 2017 in the Community Building, North Vandergrift.  There being no further comments or questions, Mr. Duriancik moved to adjourn at 8:28 pm and Mr. Filo seconded it.

Respectfully submitted,

Mary E. Ralston                                                                                                                                                                                                                                                                      Secretary-Treasurer