Parks Township, Pennsylvania Parks Township, Pennsylvania Parks Township, Pennsylvania Parks Township, Pennsylvania Parks Township, Pennsylvania
Meeting Date : Monday January 7th, 2019
Meeting Minutes

Parks Township

Board of Supervisors

Reorganization and Regular Monthly Meeting

January 7, 2019





The Parks Township Board of Supervisors held their Reorganization and regular monthly meeting on January 7, 2019 at 7:00 pm in the Community Building, 26 Jackson Street, North Vandergrift.


MEMBERS PRESENT:                        F.L Shannon - Chairman                                            Thomas M. Filo III - Vice Chairman

                                                                 Gregory Artman - Member                                         Shirley J. Summerhill - Secretary-Treasurer

VISITORS PRESENT:                        Jeff Retter, Joe Seren, Rod Artman

OTHERS PRESENT:                          Mary E. Ralston, Assistant Secretary-Treasurer; Chief Doug Ciuca, Parks Township Police


Mr. Shannon called the meeting to order at 7:00 pm following the Pledge of Allegiance to the Flag.  Ms. Summerhill was taping the meeting.


REORGANIZATION MEETING


Mr. Filo nominated Mr. Shannon as Temporary Chairman and Mr. Artman seconded it.


Mr. Artman nominated Ms. Summerhill as Temporary Secretary-Treasurer and Mr. Filo seconded it.  Mr. Shannon made it unanimous.


Mr. Filo nominated Mr. Shannon as Chairman of the Board for 2019 and Mr. Artman seconded it.


Mr. Shannon nominated Mr. Filo as Vice-Chairman and Mr. Artman seconded it.


Mr. Filo  nominated Ms. Summerhill as Secretary- Treasurer for 2019; Mr. Artman seconded it and Mr. Shannon made the vote unanimous.  The Supervisors specified that Ms. Summerhill would also be the Pension Plans Administrator, the Flood Plain Administrator, and Delegate on the Westmoreland County Tax Collection Committee (WCTCC).


Mr. James Favero sent a letter expressing his interest in remaining Township Solicitor.  Mr. Artman made a motion to  reappoint Mr. Favero as our Solicitor at a rate of $90.00 per hour.  Mr. Filo seconded it and Mr. Shannon made it unanimous. 


Letters were received from Senate Engineering Company and The EADS Group expressing interest in being appointed as our engineer.  Mr. Filo made a motion to reappoint Senate Engineering as the Township's Engineer.  Mr. Artman seconded it and Mr. Shannon made the vote unanimous.


Mr.  Shannon nominated Mr. Artman (which was seconded by Mr. Filo) and Mr. Filo (which was seconded by Mr. Artman) as Road Masters.  Mr. Filo nominated Mr. Shannon as Road Master and Mr. Artman seconded the nomination. All three Supervisors will share the Road Master duties.


Mr. Artman moved to appoint Mr. Ike Summerhill to serve on the Vacancy Board.   Mr. Shannon seconded the motion and Mr. Filo made the vote unanimous. 


Mr. Filo made a motion to continue using the following depository banks for 2019:  First Commonwealth Bank for General, State, Police Pension, Non-Uniform Pension,  Kepple Hill Rehabilitation, and Sinking funds; Apollo Trust for Payroll and Street Light funds; and PLGIT for Parks and Recreation funds.   Mr. Artman seconded the motion and Mr. Shannon made the vote unanimous.


Mr.  Filo nominated Mr. Shannon as Police Commissioner.  Mr. Artman seconded the motion. 


Mr. Matt Reidel submitted a letter of resignation from the KVWPCA Board.  Mr. Filo moved to accept the resignation.  Mr. Artman seconded the motion and Mr. Shannon made it unanimous.  The Secretary was instructed to send a letter of thanks for his service.


There is a vacant position on the Planning Commission but nobody has expressed interest in serving.  There was also a vacancy on the Parks Committee.  Mr. Gene Bell had expressed interest in the summer of joining the committee.  Mr. Filo made a motion to appoint Mr. Bell to the position; Mr. Artman seconded it and Mr. Shannon made the vote unanimous, contingent that he is still available.  Mr. Filo moved to reappoint Ms. Heidi Kifer to the Parks Committee and  Mr. Artman seconded.  Mr. Shannon moved to reappoint both Mr. Monty Knepshield and Mr. Art Summerhill  to serve 5-year terms on the PTMA Board of Directors and Mr. Filo seconded it, with Mr. Artman making the vote unanimous.  Mr. Filo made a motion to appoint Mr. Keith  Hansen to the KVWPCA Board of Directors.  Mr. Artman seconded the motion and Mr. Shannon made it unanimous.  Mr. Filo made a motion to appoint Mr. Mike Larkins to the UCC Appeals Board and Mr. Shannon seconded the motion.  Mr. Shannon asked Ms. Ralston if she would accept the position on a temporary basis and then made the motion to appoint Ms. Ralston as the UCC Delegate, with Ms. Summerhill as the alternate; Mr. Artman seconded the motion and Mr. Filo made it unanimous.  Ms. Ralston accepted on a temporary basis.


A PSATS Convention Delegate was not appointed as none of the Supervisors were planning on attending the 2019 convention.


Mr. Shannon moved to name Ms. Amy Perroz as the PSTCA Convention delegate and to pay for her registration and expenses if she should decide to attend.  Mr. Artman seconded, and Mr. Filo made it unanimous.


REAFFIRMATIONS


Mr. Filo made a motion to reaffirm that all purchases of tools and machinery for all departments (maintenance, police, office) not covered by Contract Agreement must be approved by the Board of Supervisors and a Purchase Order Number issued.  Best prices and service will be obtained for any equipment or purchases made.  Mr. Artman seconded the motion and Mr. Shannon made it unanimous.


Mr. Filo made a motion that all Ordinances and Resolutions be retained and Mr. Artman seconded it.  Mr. Shannon made the vote unanimous.


Mr. Shannon moved to reaffirm the Tax Rates for 2019, which  had previously been set and approved as part of the 2019  Budget.  Mr. Filo seconded the motion and Mr. Artman made it unanimous.  There were no changes made and rates are as follows:


Real Estate  -  7 mills


Local Services Tax  -  $52.00


Wage Tax  -  ½ of 1%


Real Estate Transfer  -  ½ or 1%


Street Light Tax  -  Vacant  -  .09


Kepple Hill  - Occupied  -  1.0


Kiskimere  -  Occupied  -  1.0


North Vandergrift  -  Occupied  -  1.0




Mr. Filo moved to reaffirm that Ms. Amy Perroz will collect the Real Estate and Local Services Taxes, and Berkheimer will collect the Earned Income Taxes.  Mr. Artman seconded the motion and Mr. Shannon made it unanimous. 


Ms. Ralston informed the board that Ms. Summerhill's bond application was approved and that the invoice is due to come soon.  Mr. Shannon moved to reaffirm that the Secretary-Treasurer's bond will remain at $150,000.  The Tax Collector's Bond will be covered by the County; in the past, she was bonded for $50,000 but there have been no problems and she does such a great job collecting taxes that last year the Township did not renew the bond, but relied on the county's coverage for the Township instead.  Mr. Filo seconded it and Mr. Artman made the vote unanimous.


 Mr. Filo moved to set the mileage reimbursement rate at 58 cents, which is the 2019 Federal rate (the previous rate was 54.5 cents).   Mr. Artman seconded the motion. 


  RESOLUTIONS


 Mr. Filo made a motion to accept the Wage Schedule Resolution #1-2019.  Mr. Artman seconded the motion and Mr. Shannon made it unanimous.


 Mr. Artman moved to accept the Bill Payment Resolution #2-2019.  Mr. Filo seconded the motion and Mr. Shannon made it unanimous.   



 REGULAR MONTHLY MEETING


 Mr. Shannon opened the regular meeting with the announcement that any comments would be taken at the end of the meeting.


 Mr. Artman made a motion to adopt the minutes from the December 17, 2018 meeting with Mr. Filo seconding.  Mr. Shannon asked if any of the Police Pension money had been invested into CDs to which Ms. Ralston replied that the rates all dropped are now being watched so the money can be put into the best possible investment.  That being said, Mr. Shannon made the motion to adopt the December 17, 2018 minutes unanimous.


 Ms. Summerhill presented  the Treasurer's Report of Estimated Ending Balances for 2018, which are: General Fund - $58,000.00; State Fund - $2,760.00; Street Light Fund -  $8,538.00; Parks & Recreation - $1,766.00; Police Pension - $146,123.00; Non-Uniform Pension - $11,159.00; and Sinking fund - $35.00;  Capital Fund balances are:  Impact Fees - $23,110.00; Donations to Police - $3,158.00;Donations to Parks & Recreation - $1,036.00; and  Police Pension Investments are: Certificates - $395,632.00; and Trust Investment - $440,246.00.  There will be a full Treasurer's Report at the next meeting.  Mr. Artman moved to accept the Treasurer's Report; Mr. Filo seconded and Mr. Shannon made it unanimous.


 Mr. Filo  made a motion to approve the Bill Payment List for December 14, thru December 31, 2018 and Mr. Artman  seconded it.  Mr. Shannon made the vote unanimous.  Each Supervisor stipulated that his vote did not include anything pertaining to himself or any member of his family. 


 CORRESPONDENCE


 Ms. Summerhill informed the Board that the PTMA 2018 Annual Report and 2019 Annual Budget were received from Bankson Engineers.  A copy is available for review. 


 The Liquid Fuels Audit Report for January 1, 2016 through December 31, 2017 was received from the Auditor General.  A copy is available for review.


 Ms. Summerhill stated to the Board that an invitation was received to attend the Vandergrift/Oklahoma Ambulance EMS dinner.  Each board member stated that he did not wish to attend but Mr. Filo asked that he be reminded closer to the RSVP deadline.


 STAFF REPORTS


 Police Report -  Ms. Summerhill read the Police Report for December 1 thru December 31, 2018.


 Maintenance Crew  -  Mr. Artman stated that there is currently only one worker available due to the other two employees being off for Worker's Compensation Claims.  Hopefully Mr. Tim Metzler will be back to work by the end of the month.


 TOWNSHIP COMMITTEES


 Parks Committee -  Ms. Ralston informed the Board that at the meeting held that afternoon, the members requested that the benches be moved in under the pavilion roofs.  Ms. Ralston told them that due to the fact there is only one employee available, this task will be done as soon as it is possible.  She also informed the Board that they also discussed the end of year budget at the meeting which was $1,036.00. 


 Planning Commission - Ms. Ralston informed the Board that there has not been a meeting for several months.  The next meeting is scheduled for January 14, 2019 at 6:00 pm.


 OLD BUSINESS


 Pump Station Road - The DEP Permit was received.


 UCC - A copy of the UCC Agenda for January 9, 2019 meeting was presented as well as a copy of the minutes from the meeting held on October 3, 2018.


 NEW BUSINESS


 A letter was received concerning a new Default Service Program for West Penn Power effective June 1, 2019. Commercial customers with an electric demand between 100-400 kilowats over the past twelve months will be billed based on their hourly electric usage; hourly prices can fluctuate significantly based on many factors, including weather, time of day, season, and supply market disruptions.  Mr. Shannon asked Ms. Summerhill to contact West Penn Power to get more information on the new program and what it would mean for the Township.


 An email was received asking that the Township issue a Proclamation recognizing  National School Choice Week from January 20 thru January 26, 2019, to raise awareness of the need for effective educational options.  Mr. Filo made a motion to accept the proclamation and send a copy back supporting National School Choice week; Mr. Artman seconded the motion, and Mr. Shannon made it unanimous. 


 PSATS sent a bill for the Townships yearly membership dues as well as the cost of 2 subscriptions to their magazine.  Mr. Shannon stated that he likes receiving the magazine and feels that it is very helpful in his endeavors to keep up to date on any new laws or to help answer any questions that may come up on various topics.  Mr. Filo made a motion to pay $942.00 to pay for the membership as well as 2 magazine subscriptions, on the condition that the email account is changed from Salsgiver to a free option.  He does not feel we should pay for an email account when there are free options available.  Mr. Artman seconded the motion. 


 Mr. Filo moved to appoint Ms. Summerhill as open records officer as they had neglected to include that with her other appointments; Mr. Artman seconded.


 Mr. Shannon clarified that Ms. Ralston would remain as Assistant Secretary-Treasurer until the audit is completed and her books are closed out.


  PUBLIC COMMENT -  None


 ADJOURNMENT


 The next regular monthly meeting will be held on Monday, February 11, 2019;  the Auditor's Reorganization Meeting will be on January 8, 2019.  Both meetings will begin at 7:00 pm in the Community Building, North Vandergrift.


 There being no further questions or comments, Mr. Filo moved to adjourn at 7:54 pm and Mr. Artman seconded it.


 Respectfully submitted,


 


 


Shirley J. Summerhill


Secretary-Treasurer